Skip to main content

Assistant to the Parks & Recreation Director

GENERAL DESCRIPTION: 

The Assistant to the Parks and Recreation Director performs a wide range of administrative, financial, and operational support tasks under the direct supervision of the Parks and Recreation Director. This position requires strong organizational skills, customer service, confidentiality, flexibility, and excellent communication abilities. Responsibilities include handling department budgeting, payroll, procurement, and various financial and administrative duties to support the efficient operation of the department.

ESSENTIAL JOB FUNCTIONS:

  • Assists the Parks and Recreation Director and department staff with correspondence, memos, reports, and communications.
  • Prepares and maintains department records, including program participation data, financial reports, and general administrative documents.
  • Initiates and maintains files and records for the department.
  • Compiles monthly and yearly reports.
  • Assists with annual budget preparation, tracks budget accounts, and processes financial transactions.
  • Processes payroll for Parks and Recreation personnel, excluding Aquatics staff.
  • Prepares purchase requisitions, check requests, and budget transfers for all departmental purchases and activities.
  • Handles petty cash reconciliation, vendor deposits, various payments, financial adjustments, reconciliation of the department credit card, reverse charges, and miscellaneous transactions.
  • Oversees procurement activities, manages vendor accounts, and ensures proper financial documentation.
  • Coordinates and prepares documents for records retention and disposition for the department.
  • Serves as the Parks and Recreation software administrator (RecTrac), including program setup, managing fee structures, troubleshooting technical issues, and generating reports as requested.
  • Orders and maintains administrative supplies for the department.
  • Updates the Parks and Recreation section of the Town website and other communication platforms.
  • Serves as a liaison between the Parks and Recreation Department and outside agencies, community partners, and vendors.
  • Manages financial processes, tracks expenditures, and ensures budget compliance for department operations.
  • Performs other duties as assigned by the Parks and Recreation Director and the Parks and Recreation Assistant Director.

(These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related marginal duties as required.)


MINIMUM QUALIFICATIONS KNOWLEDGE, ABILITIES, AND SKILLS:

  • Knowledge of business English, arithmetic, and office management practices. 
  • Knowledge of office terminology, methods, practices, and procedures, with the ability to operate standard office equipment.
  • Proficiency in Microsoft Office Suite (Excel, Word, Publisher, PowerPoint, Outlook), internet applications, Tyler (HTL), and RecTrac software.
  • Ability to understand and follow oral and written instructions.
  • Ability to establish and maintain effective working relationships with fellow employees, supervisors, and the general public.
  • Ability to take notes and attend required night meetings when requested.
  • Ability to make mathematical calculations with speed and accuracy.
  • Knowledge of Parks and Recreation programming and operations.
  • Ability to communicate information tactfully and impartially.
  • Ability to work under pressure with short deadlines and perform multiple tasks simultaneously.

EDUCATION AND EXPERIENCE:

High school diploma or equivalent.

At least one (1) year of general clerical and accounting experience.

Must have excellent keyboarding skills and proficiency with various computer applications, including RecTrac and Microsoft Office Suite, along with other software platforms.

(A comparable amount of training, education, or experience may be substituted for the minimum qualifications.)


LICENSES, CERTIFICATIONS, OR REGISTRATIONS:

•     None required.

ESSENTIAL PHYSICAL SKILLS:

  • Acceptable eyesight (with or without correction)
  • Acceptable hearing (with or without hearing aid)
  • Ability to communicate both orally and in writing.
  • Ability to enter data at a prescribed rate of speed.
  • Ability to access file cabinets for filing and retrieval of data.
  • Ability to sit at a desk and view a display screen for extended periods of time.

ENVIRONMENTAL CONDITIONS:

  • Works inside in an office environment.
  • Works outside.
  • Moving and lifting objects (5-10 pounds).

(Reasonable accommodations will be made for otherwise qualified individuals with a disability.)

Open until filled.

Starting Salary: $ 55,000 - DOQ/DOE 

Excellent benefits.

Send Application to:
Human Resources Department
9293 Harding Avenue
Surfside, FL 33154  Phone: (305) 861-4863

You may e-mail your resume to [email protected]

The Town of Surfside is an Equal Opportunity / Drug Free Workplace Employer.

Veterans’ preference will be awarded under applicable Florida Law. 

All resumes are subject to Florida Public Records Laws.

APPLICATION FOR EMPLOYMENT (townofsurfsidefl.gov)

Return to Town News
Listen